Consent Form

Participant Consent Form

Documenting Gender Apartheid – Voices Archive

Please read this carefully. You can take your time.
You may withdraw from public participation at any point.

1. About this project

The Documenting Gender Apartheid – Voices Archive is an oral-history archive that collects and preserves first-hand testimony about systems of gender apartheid around the world.

The archive exists to:

  • document lived experiences,
  • create a historical record,
  • increase public understanding,
  • support research, education, and advocacy.

Participation is voluntary.

2. Who can take part

By continuing, you confirm that:

  • You are 18 years of age or older
  • You are choosing to participate freely

This project does not accept submissions from minors.

3. What you are contributing

By taking part, you may contribute:

  • Video recordings and/or audio recordings
  • Spoken testimony organised into short topic-based clips
  • Transcripts and subtitles created from your recordings
  • Contextual information you choose to share, such as:
    • country or region
    • language(s)
    • role or perspective

You may:

  • answer as many or as few topics as you wish
  • stop recording at any time
  • return later to complete or add recordings

4. Your identity and name

You are not required to use your real name.

  • A display name will be shown publicly
  • Your real name and contact details (if provided) are kept private
  • We collect only the minimum personal information necessary

5. Visibility and safety options

You can choose how your contribution appears publicly:

  • Fully visible video
  • Blurred video
  • Audio-only
  • Disguised or altered voice

These options are respected and enforced technically.

For safety reasons, the editors may apply additional protection (such as blurring or limiting visibility) if we believe public publication could put you at risk.

6. Review before publication

All submissions are reviewed before being made public.

This review is carried out to:

  • reduce the risk of harm or identification
  • ensure consent is clear
  • identify content that may place you at risk

We may contact you before publication if we believe:

  • something you shared could endanger you, or
  • clarification is needed to protect your safety.

7. How your contribution may be used (public use)

With your consent, your contribution may be used in:

  • The archive website
  • Project-related social media
  • Educational, research, and advocacy contexts
  • Project publications or exhibitions

Your contribution will not be used for advertising or commercial resale.

8. Withdrawal from public view

You may withdraw your contribution from public view at any time.

  • Withdrawal is immediate
  • Your profile and recordings will be removed from public access
  • No reason is required

You will receive a private link that allows you to remove your content from public view.

9. What happens after withdrawal

When you withdraw from public participation:

  • Your contribution is removed from all public use
  • It is not cited, reused, or referred to publicly
  • It is retained privately in the project archive

This private retention exists:

  • to preserve a historical record,
  • to maintain ethical accountability,
  • to allow reactivation if you later choose to return,
  • to allow contact if a safety concern arises.

Access to withdrawn material is strictly limited to the project editors.

10. Data protection and privacy

  • All personal data is handled in accordance with GDPR
  • Data is stored securely on EU-based infrastructure
  • Private information is never made public
  • Access to private data is restricted to authorised editors only

You have the right to:

  • access your data
  • request corrections
  • withdraw consent for public use
  • ask how your data is being held

Full details are available in the project’s Privacy Policy.

11. Rights and licensing

You retain ownership of your recordings.

By agreeing below, you grant the project a non-exclusive licence to:

  • store and preserve your contribution,
  • edit it for safety (e.g. blurring),
  • publish it publicly while your consent remains active.

If you withdraw consent, public use stops, but private archival retention continues as described above.

12. Contact

You may contact the project at any time to:

  • request changes
  • ask questions
  • raise concerns
  • withdraw from public participation